On May 20, Holmes Run Valley Citizens Association Board members Clyde Miller, Mike Cook, Jacke Zeiher, and Mike Paup met with Kari Cafeo, MSNV Head of School, to review the relationship between the school and the community.  The former head of school, Betsy Mitchell, retired at the end of the 2017-2018 school year.  The meeting was the first time the board had met with Kari.
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Discussion was supported by three documents:
() A summary of the development conditions in SE 2007-MA-028, the document that allows the school to operate in the community,
() The original landscape plan taken from the MSNV site plan (19576 SP-001-2), and
() A map of the neighborhood.
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Review of Development Conditions:
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Review of the development conditions focused principally on:
() DC15, the requirement for MSNV to provide HRVCA three items: the name of the individual serving as the on-site community point of contact, an annual calendar of activities, and expected and actual school and summer camp enrollments.
() DC16a, the requirement for MSNV to provide HRVCA the name of the individual(s) serving as the Transportation Management Plan Coordinator.
() DC 16b, the requirement for MSNV to provide HRVCA a copy of the Traffic Procedure Manual.
() DC 16c(iii), the requirement for MSNV to take traffic counts three times per school year and to make the log of traffic counts available to HRVCA upon request.
() DC 16d(v), the requirement that drivers are not allowed to turn around in neighborhood streets or driveways.
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During the meeting, Kari stated that current enrollment is 90 students, and no summer camp is planned this year.  In addition, Kari identified Will Sacarelos as the person to contact for access to the log of traffic counts.
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Jacke noted that, in lieu of parents turning around in the neighborhood, an effective route from the school back to Sleepy Hollow Rd is via Hickory Hill Rd, Slade Run Dr., and Valley Brook Dr.  The route is cited in the current Transportation Procedures Manual, and it may be helpful to remind parents of the recommendation.
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On 22 May, Kari provided a follow-up email that:
() Identified herself and Oahn Tran as the on-site community points of contact,
() Identified Will Sacarelos and Oahn Tran as the Transportation Management Plan Coordinators,
() Provided the current Transportation Procedure Manual and a transportation policies paper, and
() Provided a calendar of activities.
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Jacke is the HRVCA point of contact for MSNV.
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Landscaping:
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The community has expressed its concern regarding the sparse vegetative screen at the front of the school a number of times over the years the school has been in operation.  MSNV has not established and maintained the landscaping required by the SE.  On 31 Mar 2017, the HRVCA Board sent an email to Betsy Mitchell requesting the “establishment and execution of a definitive MSNV program to implement and maintain the required vegetative screen at the front of the school.”  The response from MSNV was a small modification to the attached (original) landscape plan. The modification replaced some plants with hollies on the south side of the northern-most driveway.  HRVCA does not have a copy of the modified plan.
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Within the next few weeks, Kari agreed to review the landscaping with her staff and notify HRVCA of planned updates, if any.
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Other Items:
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Kari agreed to ask Will to meet with Jacke re school use of the gate at the back of Jacke’s property.  Jacke will introduce Will to Bill Bailey, the Neighborhood Watch Block Captain for the area of the school.
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Kari also agreed to paint the white boards on the school’s sign to match the color of the structure.
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Jacke will send Kari and Oahn invitations to join Nextdoor.com.  Clyde will add them to the HRVCA email list service.
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Next Meeting:
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Participants agreed that the meeting was productive and selected 4:00 PM, Tuesday, 20 Aug, as the time for a second meeting at the school.
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